oVirt Sync Call Meeting Minutes :: 2011-08-24

Wed Aug 24 19:14:33 UTC 2011

Minutes follow below.

I may have missed names/spellings for attendees - I'm not familiar with 
everyone yet, please be patient and feel free to let me know if I've 
fouled up your name. :)

Action items are listed near the top of minutes; meeting minutes have 
also been copied to the shared doc.

Cheers,
-Robyn

--------------------------------

oVirt Sync Call Meeting Minutes
2011-08-24

== Attendees ==
Mike Day (IBM)
Carl Trieloff (Red Hat)
Robyn Bergeron (Red Hat)
Perry Myers (Red Hat)
Anthony Liguori (IBM)
Karsten Wade (Red hat)
Jan Wildeboer (Red Hat)
Robyn Bergeron (Red Hat)
Adam Mendoza, Ron ?? (Net App)
Adam (Litke?) - IBM
Another person from IBM (??)
Michael Enescu (Cisco)

== Action Items ==
* Mike Day to chair meeting next week.
* Carl Trieloff to hand off bridge code to Mike Day.
* Everyone: Please notify Carl or Robyn of people not yet subscribed to 
project-planning mailing list that should be.
* Robyn to forward Google Doc address to project-planning list.
* Carl to confirm with Ralf from SuSE about participation
* Carl to send out .pdf/presentation to (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html).
* Mike Day: Set up meeting with (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) once he has appropriate contacts.
* Jan to reach out to (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) for contacts.
* Robyn to open separate document for user participation for the workshops.
* Everyone, list speaking/engagement opportunities in the Google Doc, 
use times to advertise workshop. (Section 8)
* Robyn to add section to document - have Legal, etc. provide feedback; 
Karsten to follow-up on mailing list with pointer/discussion opening.
* Carl, Karsten, Jimjag working on first-pass of site content including 
governance.
* Karsten to lead discussion on workshop location logistics.
* Robyn to send mail about weeks that are options for the Workshop. Get 
feedback.

== Meeting Minutes ==

1) Next meeting coordination
* Do we want a call next with with CCT on vacation, or skip a week?
     * Action: Mike Day to Chair meeting next week.
     * Action: Carl to send Mike Bridge code after meeting.

2) Planning List Discussion
* Anyone not yet on list who should be, please forward names/addresses 
to Carl or Robyn.
     * Carl: cctrieloff at redhat.com
     * Robyn: rbergero at redhat.com
* Action: Robyn to Ship out Google Doc address to list.
     * (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)
     * We'll be working at structuring the Google Doc to make it a bit 
more viable. It's collectively edited.
     * Questions can go to planning list, and we can work through items 
to add to Google Doc.

3) Participation Update
* Currently updated in the Google Doc.
* Action: Carl to confirm with Ralf from SuSE about participation; they 
are committed, but their ability to fully staff right away is in question.
* (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - still needs to set up a meeting. They need the .pdf, and 
we can set up a meeting. Seem to be eager, but haven't confirmed yet.  
Action: Carl to send out .pdf/presentation to (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html).
* Officially Committed: Red Hat, IBM, Intel, Net App, Cisco, SuSE.
* Following-up: (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html).
* Other:
     * HP will support project, but won't be on board at this time.
     * Carl met with Intel out in Oregon.
         * Intel is committed (OSS group), but they want the data center 
group in. Frank discussion, "Not sure of best way to support initiative 
- hardware enablement, etc." Still discussing particulars.
         * Want us to reach out to Open Data Center Alliance partners, 
in particular (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) & (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)
         * Intel in China? Should we reach out to them as well? Follow 
up with Mike Richmond - find out what groups to involve from Intel.
     * Action: Mike Day: (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) has deck now - Mike Day to set up meeting 
once he has appropriate contacts.
     * In progress: (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) from (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (waiting to complete 
conversation).
     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html). Anyone willing to speak to those 
groups/companies?
         * Jan is in Munich - Can work with (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) to find the correct 
persons. It is vacation-time in Europe, might be problematic to 
immediately resolve.
     * Jan's suggestion - (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html).
     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html). Jan to reach out and get contact info.

* Do we have communication in place with folks at Early Adoption Level?
     * Mid-September will probably be the time to engage.  Working on 
Board-level commitments first.
     * Action: Robyn to open separate document for user participation 
for the workshops, start building that list. Anyone can add to that.
* Engagement / Speaking Opportunities:
     *End of September in Paris is Open World Forum. Jan and Karsten to 
possibly do briefings there.
         * Potential to use other speaking slots at OWF to promote oVirt 
Project, OVA, etc.
     * Action: Everyone, list speaking/engagement opportunities in the 
Google Doc, use times to advertise workshop. (Section 8)

4) Project Logistics
* Please take a look at the google doc around mailing lists - where to 
do cross-project release coordination, etc.?
     * Subproject mailing lists?
     * Coordination list? (logistics, perhaps?)
     * Patches list, etc.
     * Review/feedback welcomed.
     * Perry - do we really need this for every project? Not really a 
need to have a private mailing list - some lists may be optional as 
needed. Anthony: should probably be decided by each community.  Don't 
make it policy and let each project decide.
         * Decision: Yes, let's mark it as optional.
     * Jan: Is there a defined intellectual property policy? Carl: 
Apache style - this is my own work, etc., ASL or GPLv2 license.  ASL is 
strong enough that we don't need anything else. Jan agrees.  We need to 
put it up front.
     * Anthony: Would be helpful to have DSO as well as an option.
     * Action: Robyn to add section to document - have Legal, etc. 
provide feedback.
     * Karsten: Let's get it on the list, at least, to have a place to 
point to for Legal questions.
         * Action: Carl, Karsten, Jimjag working on first-pass of site 
content including governance.
     * Carl noted in Section about community, etc. that we need to note 
how governance works, committing, voting, how new subprojects work, 
releases and release management, subprojects and requirements. Need to 
add licensing. Any other topics that we want to explicity call out, 
please add it to the list.

5) Top Community Pages - Goal, Mission, etc.
* 2 sites Carl likes - Eclipse.org, JBoss Project Matrix.

6) Logistics for Workshop
* Action: Robyn to send mail about weeks that are options for the 
Workshop. Get feedback.
* Will settle next week in this call.
* Locations: Ask Intel - good hosting facilities. London, East Coast, 
West Coast.
* What timezone is the best time zone to do it in?
* Additional ideas on locations welcome for hosting.
* # of expected people - location should be able to handle 60-100 people.
* Linuxcon Europe is an option - October 26-28.
* Make sense to combine with OVA meeting?
* Looking for a Volunteer to work through location logistics.
     * Action: Karsten to lead this discussion.
* High-level, bigger workshop vs. smaller, focused.
     * Initial is high-level, large invite to create lots of buzz.
     * Afterward run monthly etc.