oVirt Sync Call Meeting Minutes :: 2011-09-07

Thu Sep 8 13:09:50 UTC 2011

> -----Original Message-----
> From: project-planning-bounces at ovirt.org
[mailto:project-planning-bounces at ovirt.org] On Behalf Of Robyn
> Bergeron
> Sent: Wednesday, September 07, 2011 23:06 PM
> To: project-planning at ovirt.org
> Subject: oVirt Sync Call Meeting Minutes :: 2011-09-07
> 
> oVirt Sync Call Meeting Minutes
> 
> Wednesday, September 7, 2011 - 14:00 UTC (10:00am US Eastern, 07:00am US
> Pacific)
> 
> == Invitees/Attendees ==
> project-planning at ovirt.org list subscribers
> 
> Robyn Bergeron - Red Hat
> Jon Benedict - NetApp
> Carl Trieloff - Red Hat
> Itamar Heim - Red Hat
> Dave Stewart - Intel
> Kyle Mestery - Cisco
> Perry Myers - Red Hat
> Frank Novak - IBM
> Karsten Wade - Red Hat
> Tony Gargya - IBM
> 
> == Project Schedule ==
> * Confirm initial project invites by September 14
> * Website Launch - September
> * oVirt Workshop - week of (October 24th or November 14th)
> * Community startup @ workshop
> * Press release post-workshop
> * Community Infrastructure Tasks - People - October - December (need
list)
> * Governance
> * How to get involved
> * Community Infrastructure Tasks - Technology - Now - October/November
> (need list)
> * Source code release
> * ??
> * First release - January/February.
> 
> == Working Shared Document ==
>
(URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)
> 
> == This Week's Action Items ==
>   * Owners to follow up on confirmations with (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO:  HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML), (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html).
>   * Mike/Ryan of IBM, possibly Carl, to follow up on (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) status.
>   * Carl to update list with: (a) Updated briefing deck, (b) draft
> invitation letter
>   * Robyn to update agenda for next week with time dedicated to review
> of deck, invitation letter
>   * Dave Stewart to check with Intel on possibility of hosting space
>   * Kyle Mestery to check with Cisco on possibility of hosting space
>   * Carl to follow up with IBM on possibility of hosting space
>   * Karsten to continue with infrastructure work, will be pushing
> updates to mailing list.
>   * Itamar to continue working of naming of projects that will be pushed
> to the website, and send out an update of that list in the next few
days.
>   * Karsten to continue with website work
> 
> == Agenda ==
> 
> 1) Board invites, status
>   * New confirmations / Follow-up on confirmations in progress:
>     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike, Ryan)
>     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike Day)
>     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Jan W.)
>   * Confirmed but additional follow-up
>     * Intel (additional contacts) (Mike Day)
>   * New Dates
>     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - updating
>     * Waiting on (COMPANY NAME REDACTED - INFO:  HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML)
>     * (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - Waiting to hear back
>     * IBM - (COMPANY NAME REDACTED - INFO:  http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)? Haven't heard from Dan/Mike on that - no new
news.
> 
> 2) Project launch status
>   * Need bullet list of remaining tasks before announcement date,
> schedule. See below.
>   * Light Schedule additions listed in google doc:
>     * Working on generic deck - taking info from briefing deck, updating
> it for a general briefing invitation - can be sent out to anyone or used
> at any event. ACTION - Carl to update mailing list.
>     * Carl is also working on draft invitation email, hopes to have that
> sent to planning list by end of the week, looking for feedback. ACTION -
> Carlto update mailing list.
>     * Thinking September 19th, or 15th for sending an invite- want to
> spend chunk of meeting next week to make sure everyone is okay with
> invite. ACTION - robyn update next week's agenda with review time.
>     * Working of website - need to have website worked up enough to
> explain what event is looking like, what the event is, what the project
> is about, how to RSVP, etc. Karsten is driving.
>     * 3 critical things to have done to start invites - updated deck,
> general email, basic update/refresh of website.
>     * Carl to send first draft out of information. Don't need to dive
> into governance - just cover licensing, more info at launch event.
>   * Actual launch dates:
>     * Originally - week of october 21, week of nov. 14
>     * Feeling maybe previous week in November - week of Nov. 7.
>       * May be problematic for RHT engineering
>     * Better to do a NA/California location for initial workshop launch
>     * Can use events like linuxcon, etc. to plug workshop
>     * CA should be a good locatoin for a first initial audience
>     * Jon Benedict - where are most of our attendees?
>       * Need to do something in US and Europe - most companies are on
> international travel. Do a US launch at a major airport - CA, Chicago,
> Dallas.
>       * We're all most likely to be travelling, regardless.
>       * Much more travel for the Israeli team.
>   * Hosting facilities in CA - IBM has previously volunteered, Intel
> possibly, Cisco?
>     * Dave Stewart - Intel is a possibility (notes he may want to meet
> offline with Carl to get up to speed as well). ACTION: Dave to look into
> possibility of Intel hosting.
>     * Cisco -ACTION: Kyle Mestery to look into possibility of hosting.
>   * Over next week: Plan for feedback on-list, next call - editing
> invite, deck.
>   * Logistically would be nice if we can get a preview of initial site
> for review before publishing. Karsten to follow up.
>   * Website Launch - Karsten has contacted oVirt people who have been
> doing infrastructure work.
>     * Will cut-over be to public info for workshop? Or will we update
> the whole site generally with forums, etc. on date of workshop?
>       * One option - just have ovirt node info, other info private until
> cut-over
>       * Perry has no issues with wiping existing website and taking
> content to a new subproject.
>     * Karsten working on getting new pieces set up.
>     * Karsten planning on working with what exists, standard HTML,
> adding a wiki in.
>     * Need to have website in line by 19th or 15th, whichever date the
> letter goes out on.
>     * Karsten welcome to have help, will be pushing things to mailing
list.
> 
> 3) oVirt Workshop / Summit
>   * Settle date/location
>     * Looks to be possibly California, Bay Area, week of Nov. 7.

This is the worst time for what I assume will be the bulk of would be
presenters.
What about one week before (it's not as good as the two original dates,
but November 7th Week is close to impossible).

>   * Next Steps
>     * See above in notes - need updated deck, invite, website refresh.
>     * Need confirmation of location. Wait to hear back from potential
> facilities.
>   * Current Workshop Attendee / Invitee list
>     *
>
(URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)
> 
> 4) Updated Slide Deck Status (Andy)
>   * Carl is updating
> 
> 5) Positioning/Differentiation Points (Karsten)
>   * Need to add to updated slide deck
>   * Not addressed this week in meeting
> 
> 6) Governance Docs (Carl)
>   * Carl holding on this until he gets the invitation material together.
> Welcome to have someone else draft these, or he'll start next week.
>   * What are we working from? Carl: will be working from deck, will
> essentially borrowing from apache, gnome docs, etc. Should be able to
> quickly assemble from public and reusable existing docs.
> 
> 7) Infrastructure (Open Agenda item)
>   * Itamar is sorting out naming of projects coming from the RHT side,
> should see a mail or doc update later today.
>   * Can get public infrastructure on BZ/mailing lists. Need names, etc.
> Need a consistent set of names being used.
> 
> 8) Other updates:
>   * If any other board-level orgs want to invite - just send Carl a
mail.
>   * Coordination of workshop - Robyn, Karsten. Carl to follow up with
> IBM, Cisco, Intel in bay area.
>   * Kyle can talk to Cisco about possible hosting.
> 
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