oVirt Sync Call Meeting Minutes Wednesday, September 7, 2011 - 14:00 UTC (10:00am US Eastern, 07:00am US Pacific) == Invitees/Attendees == project-planning@ovirt.org list subscribers Robyn Bergeron - Red Hat Jon Benedict - NetApp Carl Trieloff - Red Hat Itamar Heim - Red Hat Dave Stewart - Intel Kyle Mestery - Cisco Perry Myers - Red Hat Frank Novak - IBM Karsten Wade - Red Hat Tony Gargya - IBM == Project Schedule == * Confirm initial project invites by September 14 * Website Launch - September * oVirt Workshop - week of (October 24th or November 14th) * Community startup @ workshop * Press release post-workshop * Community Infrastructure Tasks - People - October - December (need list) * Governance * How to get involved * Community Infrastructure Tasks - Technology - Now - October/November (need list) * Source code release * ?? * First release - January/February. == Working Shared Document == (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) == This Week's Action Items == * Owners to follow up on confirmations with (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html), (COMPANY NAME REDACTED - INFO: HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML), (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html). * Mike/Ryan of IBM, possibly Carl, to follow up on (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) status. * Carl to update list with: (a) Updated briefing deck, (b) draft invitation letter * Robyn to update agenda for next week with time dedicated to review of deck, invitation letter * Dave Stewart to check with Intel on possibility of hosting space * Kyle Mestery to check with Cisco on possibility of hosting space * Carl to follow up with IBM on possibility of hosting space * Karsten to continue with infrastructure work, will be pushing updates to mailing list. * Itamar to continue working of naming of projects that will be pushed to the website, and send out an update of that list in the next few days. * Karsten to continue with website work == Agenda == 1) Board invites, status * New confirmations / Follow-up on confirmations in progress: * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike, Ryan) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike Day) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Jan W.) * Confirmed but additional follow-up * Intel (additional contacts) (Mike Day) * New Dates * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - updating * Waiting on (COMPANY NAME REDACTED - INFO: HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - Waiting to hear back * IBM - (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)? Haven't heard from Dan/Mike on that - no new news. 2) Project launch status * Need bullet list of remaining tasks before announcement date, schedule. See below. * Light Schedule additions listed in google doc: * Working on generic deck - taking info from briefing deck, updating it for a general briefing invitation - can be sent out to anyone or used at any event. ACTION - Carl to update mailing list. * Carl is also working on draft invitation email, hopes to have that sent to planning list by end of the week, looking for feedback. ACTION - Carlto update mailing list. * Thinking September 19th, or 15th for sending an invite- want to spend chunk of meeting next week to make sure everyone is okay with invite. ACTION - robyn update next week's agenda with review time. * Working of website - need to have website worked up enough to explain what event is looking like, what the event is, what the project is about, how to RSVP, etc. Karsten is driving. * 3 critical things to have done to start invites - updated deck, general email, basic update/refresh of website. * Carl to send first draft out of information. Don't need to dive into governance - just cover licensing, more info at launch event. * Actual launch dates: * Originally - week of october 21, week of nov. 14 * Feeling maybe previous week in November - week of Nov. 7. * May be problematic for RHT engineering * Better to do a NA/California location for initial workshop launch * Can use events like linuxcon, etc. to plug workshop * CA should be a good locatoin for a first initial audience * Jon Benedict - where are most of our attendees? * Need to do something in US and Europe - most companies are on international travel. Do a US launch at a major airport - CA, Chicago, Dallas. * We're all most likely to be travelling, regardless. * Much more travel for the Israeli team. * Hosting facilities in CA - IBM has previously volunteered, Intel possibly, Cisco? * Dave Stewart - Intel is a possibility (notes he may want to meet offline with Carl to get up to speed as well). ACTION: Dave to look into possibility of Intel hosting. * Cisco -ACTION: Kyle Mestery to look into possibility of hosting. * Over next week: Plan for feedback on-list, next call - editing invite, deck. * Logistically would be nice if we can get a preview of initial site for review before publishing. Karsten to follow up. * Website Launch - Karsten has contacted oVirt people who have been doing infrastructure work. * Will cut-over be to public info for workshop? Or will we update the whole site generally with forums, etc. on date of workshop? * One option - just have ovirt node info, other info private until cut-over * Perry has no issues with wiping existing website and taking content to a new subproject. * Karsten working on getting new pieces set up. * Karsten planning on working with what exists, standard HTML, adding a wiki in. * Need to have website in line by 19th or 15th, whichever date the letter goes out on. * Karsten welcome to have help, will be pushing things to mailing list. 3) oVirt Workshop / Summit * Settle date/location * Looks to be possibly California, Bay Area, week of Nov. 7. * Next Steps * See above in notes - need updated deck, invite, website refresh. * Need confirmation of location. Wait to hear back from potential facilities. * Current Workshop Attendee / Invitee list * (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) 4) Updated Slide Deck Status (Andy) * Carl is updating 5) Positioning/Differentiation Points (Karsten) * Need to add to updated slide deck * Not addressed this week in meeting 6) Governance Docs (Carl) * Carl holding on this until he gets the invitation material together. Welcome to have someone else draft these, or he'll start next week. * What are we working from? Carl: will be working from deck, will essentially borrowing from apache, gnome docs, etc. Should be able to quickly assemble from public and reusable existing docs. 7) Infrastructure (Open Agenda item) * Itamar is sorting out naming of projects coming from the RHT side, should see a mail or doc update later today. * Can get public infrastructure on BZ/mailing lists. Need names, etc. Need a consistent set of names being used. 8) Other updates: * If any other board-level orgs want to invite - just send Carl a mail. * Coordination of workshop - Robyn, Karsten. Carl to follow up with IBM, Cisco, Intel in bay area. * Kyle can talk to Cisco about possible hosting.