oVirt Sync Call Meeting Minutes :: 2011-10-26

[Robyn Bergeron]

oVirt Sync Call Meeting Minutes

Wednesday, October 26, 2011 - 14:00 - 15:00 UTC (10:00am US Eastern,  
07:00am US Pacific)

== Invitees/Attendees ==
project-planning at ovirt.org list subscribers

If you do not currently have this call on your calendar and would like 
it to be, please mail rbergero at redhat.com.

Robyn Bergeron - Red Hat
Carl Trieloff - Red Hat
Mike Day - IBM
Kyle Mestery - Cisco
Scott Moser - Canonical
Karsten Wade - Red Hat
Itamar Heim - Red Hat
Andy Cathrow - Red Hat
Ayal Baron - Red Hat
Chris Wright - Red Hat
Jun Nakajima - Intel
Kerri Catalozzi - Red Hat
Adam Litke - IBM
Jim Jagielski - Red Hat
Ryan Harper - IBM
Tony Gargya - IBM

== Project Schedule ==
  * Ongoing oVirt workshop promotion
  * oVirt Workshop - November 1, 2, 3
    * USA - CA - hosted by Cisco
      * Press release post workshop
      * Community startup at workshop
      * Schedule first community release
  * Community Infrastructure
    * Launch at workshop
    * First release - January/February.

== Call Agenda ==

1) Board news
  * Graduation checklist from Carl
  * Project news / voting status updates
    * Carl will close votes on two additional projects coming into 
incubator, most likely tomorrow morning.
    * Projects can prepare something short for one of the available 
slots at the workshop.

2) Project launch status / Progress review
  * Robyn hopes to convert this section to "Schedule review/Release 
Progress" post workshop :)

3) oVirt Workshop / Summit  - Nov. 1 - 3, Cisco Main Campus, San Jose, CA.
  *  http://www.ovirt.org/news-and-events/workshop/
  *  Press release status - Kerri
    * Has sent draft to all the PR contacts at all of the board companies.
    * Going through review/approvals currently.
    * Mail Robyn if you want a copy. (rbergero at redhat.com)
    * Goal is to get approvals by Monday Oct. 31 at the latest, 
including quote approvals.
    * Kerri to update Carl by Monday on press release status.
  * Logistics Planning
    * Wiki updates - rooms, time slots, etc.
    * 2011-11-01 (Monday) evening event is settled, working on 
finalizing food/bar menu this morning.
    * Karsten, general update:
      * Hotel rooms are worked out/booked, including team from israel.
      * Reception Tuesday from 6-9pm.
      * Wiki page for each workshop day available.
      * Will be visiting Cisco on Monday to do technical-equipment stuff.
        * 2 projectors in main room - one for presentations, one for IRC 
channel.
        * Planning on streaming audio.
    * Schedule adjustments
      * Introductions, etc. Would be nice to have one person from each 
founding org to join for that welcome. Probably good to coordinate 
before Tuesday.
      * Breaks/etc. added.
      * More discussion time, whiteboard time. Moved days into "topics" 
- can add ad-hoc discussions more easily.
    * Demo Status for Tuesday morning:
      * Demo is ready to go.

4) Infrastructure (Karsten)
  * Gerrit, Hudson: status update (Karsten)
  * Release codebase: status update (Itamar)
    * oVirt engine - API and admin - hoping to make available later 
today. Not sure if it will be IP-based or if DNS will update by then. 
Should be able to update wiki.
    * Carl will update project page, mailing list when it is available.
  * #oVirt meeting bot
  * Etherpad
    * Karsten looking into meetbot / Etherpad possibilities for next week.
    * We have the Ubuntu Pad available as a backup.

5) Meeting status going forward
  * Next week's meeting cancelled.
  * IRC Meetings - following workshop, calls only if necessary.

6) Other updates / Agenda topics
  * Discussion re: folks meeting Monday afternoon to get together to 
faciliate getting people set up with the code base. Will continue on 
mailing list.