oVirt Sync Call Meeting Minutes Wednesday, October 19, 2011 - 14:00 - 15:00 UTC (10:00am US Eastern, 07:00am US Pacific) == Invitees/Attendees == project-planning(a)ovirt.org list subscribers Jon Benedict - NetApp Adam Litke - IBM Ryan Harper - IBM Greg McIntyre - IBM Karsten Wade - Red Hat Dann Frazer - Canonical Jun Nakajima - Intel Kerri Catalozzi - Red Hat Chris Wright - Red Hat Andy Cathrow - Red Hat If you do not currently have this call on your calendar and would like it to be, please mail rbergero(a)redhat.com. == Project Schedule == * Ongoing oVirt workshop promotion * oVirt Workshop - November 1, 2, 3 * USA - CA - hosted by Cisco * Press release post workshop * Community startup at workshop * Schedule first community release * Community Infrastructure * Launch at workshop * First release - January/February. == Action Items == * Carl to start voting over weekend so people can have projects in prior to workshop. == Call Agenda == 1) Board news * Project news / voting status updates * Carl planning to start vote to get projects included over weekend, so people can have projects in prior to workshop. Friday - Tuesday. * Carl to start working on a checklist for how to get a project into oVirt * Karsten to start working on wiki re: figuring names of rooms, time slots, etc. * Karsten to take discussion re: additional social events to project-planning list. * Kerri to send out preview of press release to folks on phone call. * Dann to synchronize with Kerri re: Canonical PR contact. 2) Project launch status / Progress review * Statistics review * Addition of project maturity page / how to add a subproject page status * Has incubator docs up * Wants to work on a checklist 3) oVirt Workshop / Summit - Nov. 1 - 3, Cisco Main Campus, San Jose, CA. * http://www.ovirt.org/news-and-events/workshop/ * Logistics planning: * Hotel, evening activities status (Karsten) * Karsten went out to visit the facility, looks like a good space, large room, breakout sessions. etc. * Karsten wants to start working on the wiki re: figuring out names of rooms, time slots, etc. * Itamar has sent out a survey - basically trying to determine resource dependencies for parallel tracks. * Social event for first night * Crowne Plaza - Reception there. 2 drinks p/p, cash bar, italian food, 6-9pm Tuesday. In open dining room. * We do have folks willing to fund other nighttime events. * Karsten will take the discussion about yes/no to project-planning. * Press release status (Kerri) * Press release draft in place. * Written as a joint release amongst all of the board companies. * Looking to start getting approvals today. Will be moving ahead with that today. * Specific PR Contacts at the majority of the board companies, or anyone specific you'd prefer Kerri to work with? * Doesn't have the contact for Canonical yet. Dann will get her a contact, possibly through Robyn. * IBM (Ryan), a few others would like to see it before getting sent out - Kerri to copy everyone on this call directly, along with the PR folks. * Kerri will join next week to give an update on ok's. 4) Infrastructure (Karsten) * Ask Carl or Karsten if you are wanting to be admins on the website, etc. * We have the pool of machines that we've reserved in EC2 for gerrit and hudson, so we can do organized integration on checkins, code reviews, etc. * Expects that when Itamar comes back on Sunday, those things will be coming online. * Itamar is wanting to get source up and running around the 25th. * Doesn't know if we can get DNS updated right away (by the 25th). 5) IRC Meetings vs. Phone meetings * Need to come to a conclusion * Proposals: * Move to IRC Meetings * ...or not * ... or some combination thereof. * When? Starting next week? * Infrastructure needed: * Meetbot in #ovirt channel * Should start collecting meeting minutes on wiki * Carl proposed that we have the meeting next week prior to the event on the phone, as it's the last pre-workshop call. Then move to IRC meetings. 6) Other updates / Agenda topics * Add your agenda item here! * Tony Gargya will be doing promotion of workshop in Prague next week. * Will we be doing a similar workshop in Europe in the future? * Maybe something similar - could also be meetups, etc. * Suggestion: Postmortem on format, etc. of workshop.