September 2011 - Project-planning

final PDF invite deck notes
by Karsten Wade 20 Sep '11

20 Sep '11

I went over (I believe) the latest PDF and have these notes for changes. Replacement text is in "", simple search replace sed-style. == page 2 == Drop "" around oVirt. Use bold to emphasize. (In American usage "" = uncertainty.) "The project will kickoff November 1st through 3rd with a meeting and workshop that is open to all who want to use, learn about, or get involved with the comprehensive open virtualization management platform." "The sessions cover the technical sub-projects, governance, getting involved, usage, and much more. Full source code repositories, project site, forums, and so forth will launch at the event." "If you have any interest in an open virtualization management platform you need to be there!" == page 3 == (Should be:) http://www.ovirt.org/news-and-events/workshop/ == page 6 == "Tremendous interest in open virtualization throughout ..." s/etc/etc./ == page 7 == * "Superior performance, scalability, and security." * s/OPEN/open/ == page 8 == * "The goal is to create a vibrant community where platforms, features, and interfaces are designed and implemented today and in to the future." * "The project is seeded ..." * "Open sourcing its virtualization management assets (RHEV)." * "From partners, customers, and competitors to build ..." == page 11 == * "... used by oVirt Engine or other applications ..." == page 13 == * "Including hypervisor, engine, API, and GUI" * s/eg./e.g./g == page 14 == s/eg/e.g./ == page 18 == s/it's/its/ s/api's/APIs/ == page 21 == * "oVirt is now one of the projects it is able to promote." * "... focused and works on implementation and definition of KVM solutions." == page 22 == * "... can be seen as complementary in the same way ..." == page 24 == s/oVirt engine/oVirt Engine/ s/sub-projects/projects/ -- name: Karsten 'quaid' Wade, Sr. Community Gardener team: Red Hat Community Architecture & Leadership uri: http://communityleadershipteam.org http://TheOpenSourceWay.org gpg: AD0E0C41

1 0

oVirt site
by Livnat Peer 20 Sep '11

20 Sep '11

Hi, I reviewed the documents on the site and it looks great. Here are some comments i have on the different documents: ----------------------------------------------------------------------- Becoming a maintainer - A very good document. typos: - "(More on joining the board here …)" - add a link to the board doc - " to some projects that to others " - s/that/than - "or to be become a maintainer" - remove the 'be' ----------------------------------------------------------------------- Adding a sub-project - - I think the title should be "Adding a project" to be consistent with the rest of the docs on the site. typo: - "In addition the board my vote" - s/my/may - "theoVirt" - the oVirt ----------------------------------------------------------------------- Voting - 1. If the R-T-C policy is in effect the document says that +1 means ‘I have tested this patch myself, and found it good.’. I find this requirement to be too strict. I think that testing a patch is the responsibility of the patch submitter and reviewing a patch should not require actual testing. I suggest the following instead - For me reviewing a patch (+1 for a patch) means: - The patch make sense - The patch follows the project standards (e.g. code format) - The patch takes into account the different aspects/components of the project - The patch does not changes any core behavior or introduces new concepts that were not discussed in the mailing list beforehand. If the reviewer wants to test the patch or thinks additional testing is needed then he better do so but i would not go and set that as a requirement. 2. The document says that a three +1 votes are required for a pass. In the context of patch approval that requirement might be an overkill. I am looking at the engine project as an example there are a lot of patches a day, large part of them are not too complicated and one ack can be enough for validation. Requiring 3 acks can slow the development and i am not sure it is justified/needed. I suggest that by default a patch should require only one ack. If a patch introduces a major change or new concepts the patch submitter should mark the patch as such and ask for 3 acks. In addition if a patch reviewer thinks a patch has some level of complexity he can also ask the patch to have 3 acks before approval. This approach can also contribute for Developing and Maturing projects which do not have the needed resources to deal with 3 acks for each patch. typos: - "majour" - s/majour/major - The title "Vetos" is lost in the Votes on releases section. ----------------------------------------------------------------------- Board - typo: - "with 10 or more resource" - s/resource/resources ----------------------------------------------------------------------- Thanks, Livnat

3 7

Almost ready to go public
by Carl Trieloff 19 Sep '11

19 Sep '11

I have updated the website, the PDF invitation and the e-mail invitation. Please take a quick look and see if my last pass through fix ups are good. I have shortened the tease on the e-mail invite a little and posted it in addition to the PDF on the resources page: http://lists.ovirt.org/project/resources/ The site has been updated with logistics. If we are all good, I'll sync with Ralf and we can start turning it public later today. Mail out any issues, thx. kind regards Carl.

6 24

project matrix
by Karsten Wade 19 Sep '11

19 Sep '11

I'm looking at http://lists.ovirt.org/project/subprojects/ and thinking about a few things. * Each of the project names currently is not a link. We could have a single, mostly static landing page for each subproject e.g. ovirt.org/projectname (which can be nested in the menus, too.) It's easy to give a wide range of people 'writer' access in the website framework so people can edit their own subproject page at-will. If that makes sense, I'll go ahead and create the pages then link them in to the matrix. Carl - we can also link them in to the drop-down navigation to make it easier to get to a subproject from anywhere on the site. * We could drop the link to archives 'arc' entirely and rely upon the link that is on the mailing list page. I don't recall seeing many instances of a matrix e.g. jboss.org or eclipse.org having deep links to each list's archives. * We could also drop the link that is a mailto: call since nearly all these lists will require subscription to post. * Then just have one link 'devel' etc., or even have listname(a)ovirt.org just be a link to the Mailman page. * Partially because of the way the matrix looks, it does make the 'devel' name very busy, and I understand that as one of the reasons Carl prefers arch(a)ovirt.org as the "main project core technical and schedule discussions list." The name for this list I had orginally down as devel(a)ovirt.org. Is that going to be too difficult if every subproject is also subproject-devel(a)ovirt.org? Anyway, we can just link to this overall list above the matrix. * For maintainer names, it will be nice to link to a wiki user page for each person. I'll be sure to detail how to do that on the wiki, offer up some templates, etc. - Karsten -- name: Karsten 'quaid' Wade, Sr. Community Gardener team: Red Hat Community Architecture & Leadership uri: http://communityleadershipteam.org http://TheOpenSourceWay.org gpg: AD0E0C41

2 3

Site has new banner
by Carl Trieloff 19 Sep '11

19 Sep '11

Thanks to Mairin, we have a new banner for the site... Carl.

2 1

oVirt Sync Call Meeting Minutes :: 2011-09-14
by Robyn Bergeron 15 Sep '11

15 Sep '11

oVirt Sync Call Meeting Minutes Wednesday, September 14, 2011 - 14:00 UTC (10:00am US Eastern, 07:00am US Pacific) == Invitees/Attendees == project-planning(a)ovirt.org list subscribers Carl Trieloff (Red Hat) Robyn Bergeron (Red Hat) Kyle Mestery (Cisco) Adam Mendoza (NetApp) Karsten Wade (Red Hat) Itamar Heim (Red Hat) Jon Benedict (NetApp) Frank Novak (IBM) Ralf Flaxa (SuSE) Mike Day (IBM) Andy Cathrow (Red Hat) Perry Myers (Red Hat) Apologies if your name was omitted. == Action Items == * Mike Day - Follow up with (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) advise that they have less than 3 days to commit * Carl Trieloff - Update google doc to reflect correct workshop date in all areas * Andy Cathrow - Follow up with (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (has meeting scheduled), (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) ((COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html)) * Karsten Wade - set up rsvp list at rsvp(a)ovirt.org for attendees to indicate attendance * Robyn Bergeron / Karsten to subscribe everyone on-list to board list - board list will be public, planning list will still be private. * Robyn/Carl/Karsten to send out a final version of all docs, locations, etc. * Carl following up on workspace availability. * ALL: Please review slides, invite, webpage. * ALL: We need a relevant logo or picture on the website for launch - taking suggestions. Details/size of image are posted. * ALL: Looking around for people proficient in CSS markup - if you can, or know of a potential volunteer, please follow up for website items. == Project Schedule == * Mass invite deck - September 19th * Deck and email that can be used to invite to the workshop * Do we want a list for this ( or use rsvp to planning) * Website Launch - September 16 or 19th * This is just enough content to explain the project, and advertise the workshop * Promote workshop at every event we can between Sept 20th and Nov 8th * Send out invites / invite list * oVirt Workshop - November 1-3 * USA - CA - hosted By IBM / Cisco / Intel * Press release post workshop * Community startup at workshop * Schedule first community release * Community Infrastructure * Launch at workshop * First release - January/February. == Working Shared Document == (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) == Agenda == General Updates: * Website work has been ongoing. * To-do: Need to update google doc workshop date to reflect Nov 1-3. * Any website mistakes as people flip through - please send to the project-planning list. * You may also get a writer/editor/admin account and edit the site directly. * We need a relevant logo or picture on the website for launch - taking suggestions. Details/size of image are posted. * Fishing around for people proficient in CSS markup - if you can, or know of a potential volunteer, please follow up for website items. 1) Board invites, status * New confirmations / Follow-up on confirmations in progress: * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike, Ryan) * Need to update that they have 3 days. Mike to follow up. * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) to also know that we're on a timeline. * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Jan W.) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - Andy has a 10pm call tonight with them. * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - wants to join * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - * (COMPANY NAME REDACTED - INFO: HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML) - Carl hasn't been able to finalize the meeting, will just keep moving. * Confirmed but additional follow-up * Intel (additional contacts) (Mike Day) * Have been participating in call 2) Project launch status / Progress review * Updated schedule - posted in this agenda. * Generic slide deck (review) * Will get updated with location/final logistics once we have them. * Draft workshop invite (review) * Invite date: Sept. 19th * Website * Website is live - will start moving stuff into website and depart from the google docs space. * Companies strategically supporting oVirt - thinking of putting groups' logos in * Companies supporting initiative, but not stepped up from a Board perspective - start collecting their logos on the lower half of the page? * Do we want to start this page at the workshop, or now, and fill it out more towards the workshop? * Bottom half could be difficult - hard to vet who the interest is without them being firmly committed. Might choose to omit second half. * Governance docs * Infrastructure / mailing lists will be getting created through the end of the week * Do a go/no-go on Monday, and hopefully send out the invite for the workshop. * For sending out invites - start sending out invites, tweeting, social media, etc. Also anyone speaking publicly can use the deck/invite letter. Just send out to our own personal/respective open source communities. * Set up an rsvp list at RSVP(a)ovirt.org - anyone wanting to come can drop a mail there for keeping track of running headcount, announcements. * Robyn/Carl/Karsten to send out a final version of all docs, locations, etc. * Twitter hashtag info: #ovirt * Carl will talk to OVA folks, etc. on Monday, once we go live. * When we've spoken to someone - fire a mail off to planning list. * Can we use OVA for buzz? Doesn't hit tech community as much, but could create buzz. * Could do a press release with OVA on day of invite - and then have oVirt have their own press release post-workshop. * OVA has a weekly meeting - could be contacted. * We should send at least the core information to the OVA membership - details for the workshop, etc. * Should take a matter of a few days to do PR with OVA. * Robyn / Karsten to subscribe everyone on-list to board list - board list will be public, planning list will still be private. 3) oVirt Workshop / Summit * Settle date/location * Looks to be possibly California, Bay Area, week of Nov. 1-3. * Current Workshop Attendee / Invitee list * (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) * Status on facilities availability: * IBM (Mike Day) - not working for those dates * Cisco (Kyle) - will ping higher-ups again today. * Intel (Carl, Dave Stewart) 4) Positioning/Differentiation Points (Karsten) * Has been added to slide deck, both basic and expanded 5) Governance Docs * All governance info has been moved onto the website. * Legal stuff getting posted (licenses, etc.) to website. 6) Infrastructure (Open Agenda item) * Project naming status * BZ, mailing lists. 7) Other updates / Agenda topics

1 0

Can you please mail me your company logo,
by Carl Trieloff 14 Sep '11

14 Sep '11

It is for the strategically supporters page, else I'll be forced to pull a random one from your site :-) Thx Carl.

1 0

oVirt Sync Call Meeting Agenda :: 2011-09-14
by Robyn Bergeron 14 Sep '11

14 Sep '11

oVirt Sync Call Meeting Agenda Wednesday, September 14, 2011 - 14:00 UTC (10:00am US Eastern, 07:00am US Pacific) == Invitees/Attendees == project-planning(a)ovirt.org list subscribers If you do not currently have this call on your calendar and would like it to be, please send rbergero(a)redhat.com an email. == Intercall Conference == Toll Free Dial-In Number (US & Canada): (800) 451-8679 International Dial-In Number: (212) 729-5016 Other International Local and Toll-Free Dial-In Numbers: Listed in meeting invite and bottom of meeting agenda. Conference code: 9197544554 If you are not actively participating in the conversation please put your line on mute to make it easier for all participants to hear. *6 -- Mute your line #6 -- Unmute your line == Project Schedule == * Mass invite deck - September 19th * Deck and email that can be used to invite to the workshop * Do we want a list for this ( or use rsvp to planning) * Website Launch - September 16 or 19th * This is just enough content to explain the project, and advertise the workshop * Promote workshop at every event we can between Sept 20th and Nov 8th * Send out invites / invite list * oVirt Workshop - November 8 & 9th * USA - CA - hosted By IBM / Cisco / Intel * Press release post workshop * Community startup at workshop * Schedule first community release * Community Infrastructure * Launch at workshop * First release - January/February. == Working Shared Document == (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) == Agenda == 1) Board invites, status * New confirmations / Follow-up on confirmations in progress: * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike, Ryan) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Mike Day) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (Jan W.) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - updating * Waiting on (COMPANY NAME REDACTED - INFO: HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML) * (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) - Waiting to hear back * Confirmed but additional follow-up * Intel (additional contacts) (Mike Day) 2) Project launch status / Progress review * Updated schedule * Generic slide deck (review) * Draft workshop invite (review) * Invite date: Sept. 19th * Website * Governance docs 3) oVirt Workshop / Summit * Settle date/location * Looks to be possibly California, Bay Area, week of Nov. 7. * Current Workshop Attendee / Invitee list * (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) * Status on facilities availability: * IBM (Mike Day) * Cisco (Kyle) * Intel (Carl, Dave Stewart) 4) Positioning/Differentiation Points (Karsten) * Need to add to updated slide deck 5) Governance Docs (Carl) 6) Infrastructure (Open Agenda item) * Project naming status * BZ, mailing lists. 7) Other updates / Agenda topics == Previous Action Items == * Owners to follow up on confirmations with (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) (COMPANY NAME REDACTED - INFO: HTTP://LISTS.OVIRT.ORG/MAILMAN/PROJECT-PLANNING/2011-SEPTEMBER/000283.HTML) (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) * Mike/Ryan of IBM, possibly Carl, to follow up on (COMPANY NAME REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) status. * Carl to update list with: (a) Updated briefing deck, (b) draft invitation letter * Robyn to update agenda for next week with time dedicated to review of deck, invitation letter * Dave Stewart to check with Intel on possibility of hosting space * Kyle Mestery to check with Cisco on possibility of hosting space * Carl to follow up with IBM on possibility of hosting space * Karsten to continue with infrastructure work, will be pushing updates to mailing list. * Itamar to continue working of naming of projects that will be pushed to the website, and send out an update of that list in the next few days. * Karsten to continue with website work == International Dial-in Information == Global Access Numbers Local: Australia, Sydney Dial-In #: 0289852326 Austria, Vienna Dial-In #: 012534978196 Belgium, Brussels Dial-In #: 027920405 China Dial-In #: 4006205013 Denmark, Copenhagen Dial-In #: 32729215 Finland, Helsinki Dial-In #: 0923194436 France, Paris Dial-In #: 0170377140 Germany, Berlin Dial-In #: 030300190579 Ireland, Dublin Dial-In #: 014367793 Italy, Milan Dial-In #: 0236269529 Netherlands, Amsterdam Dial-In #: 0207975872 Norway, Oslo Dial-In #: 21033188 Singapore Dial-In #: 64840858 Spain, Barcelona Dial-In #: 935452328 Sweden, Stockholm Dial-In #: 0850513770 Switzerland, Geneva Dial-In #: 0225927881 United Kingdom Dial-In #: 02078970515 United Kingdom Dial-In #: 08445790676 United Kingdom, LocalCall Dial-In #: 08445790678 United States Dial-In #: 2127295016 Global Access Numbers Tollfree: Argentina Dial-In #: 8004441016 Australia Dial-In #: 1800337169 Austria Dial-In #: 0800005898 Bahamas Dial-In #: 18002054776 Bahrain Dial-In #: 80004377 Belgium Dial-In #: 080048325 Brazil Dial-In #: 08008921002 Bulgaria Dial-In #: 008001100236 Chile Dial-In #: 800370228 Colombia Dial-In #: 018009134033 Costa Rica Dial-In #: 08000131048 Cyprus Dial-In #: 80095297 Czech Republic Dial-In #: 800700318 Denmark Dial-In #: 80887114 Dominican Republic Dial-In #: 18887512313 Estonia Dial-In #: 8000100232 Finland Dial-In #: 0800117116 France Dial-In #: 0805632867 Germany Dial-In #: 8006647541 Greece Dial-In #: 00800127562 Hong Kong Dial-In #: 800930349 Hungary Dial-In #: 0680016796 Iceland Dial-In #: 8008967 India Dial-In #: 0008006501533 Indonesia Dial-In #: 0018030179162 Ireland Dial-In #: 1800932401 Israel Dial-In #: 1809462557 Italy Dial-In #: 800985897 Jamaica Dial-In #: 18002050328 Japan Dial-In #: 0120934453 Korea (South) Dial-In #: 007986517393 Latvia Dial-In #: 80003339 Lithuania Dial-In #: 880030479 Luxembourg Dial-In #: 80026595 Malaysia Dial-In #: 1800814451 Mexico Dial-In #: 0018664590915 New Zealand Dial-In #: 0800888167 Norway Dial-In #: 80012994 Panama Dial-In #: 008002269184 Philippines Dial-In #: 180011100991 Poland Dial-In #: 008001210187 Portugal Dial-In #: 800814625 Russian Federation Dial-In #: 81080028341012 Saint Kitts and Nevis Dial-In #: 18002059252 Singapore Dial-In #: 8006162235 Slovak Republic Dial-In #: 0800001441 South Africa Dial-In #: 0800981148 Spain Dial-In #: 800300524 Sweden Dial-In #: 200896860 Switzerland Dial-In #: 800650077 Taiwan Dial-In #: 00801127141 Thailand Dial-In #: 001800656966 Trinidad and Tobago Dial-In #: 18002024615 United Arab Emirates Dial-In #: 8000650591 United Kingdom Dial-In #: 08006948057 United States Dial-In #: 8004518679 Uruguay Dial-In #: 00040190315 Venezuela Dial-In #: 08001627182

2 1

oVirt comminuty voting
by Carl Trieloff 14 Sep '11

14 Sep '11

Please read, we can always vote in updates, so proof it and make sure it is good enough to get going with. (URL REDACTED - INFO: http://lists.ovirt.org/mailman/project-planning/2011-September/000283.html) Jim, if you also proof, given your experience in this area I have linked it into the web site layout in the google doc, I'll be working all the key sections one by one to get us going for launch. thx Carl.

9 41

new oVirt website
by Karsten Wade 14 Sep '11

14 Sep '11

There is a new oVirt project website in staging, and kept private for now: http://lists.ovirt.org username: ovirtstaging password: 1zGn48XEZPHFe For the content discussed here and from the Google Doc, the new canonical location for that is the website. Here is the work still to be done: * The header graphic needs an update that is relevant to oVirt. It should be 990x180 pixels. Do you have any designers available to help with this? (Resulting work under ASL 2.0.) - Maybe we need a new logo? * The subproject matrix needs fixing - information, content updates, and making it prettier/clearer. If anyone has CSS expertise, we can probably make a quick fix to the site CSS for that. * Figure out final hosting arrangements, which can be discussed with the infrastructure team (http://lists.ovirt.org/mailman/listinfo/infra.) * Creation of remaining mailing lists. * Finish of MediaWiki installation, configuration, and initial population of wiki content - how to write pages, how to use for subprojects, etc. * Write up some procedures for how to manage content, add News/Events items, and so forth to the main website. As you look over the site, keep these things in mind: * We'll start using @ovirt soon, it's a blank feed until then. * RSS feed for "News" on the right may break due to site authentication. * Some mailing lists are not live yet. * If you see a problem, bug, content missing or needing improving, etc. - bring that discussion here, but you can also take a new user account and help us fix it directly, just ask. Thanks - Karsten -- name: Karsten 'quaid' Wade, Sr. Community Gardener team: Red Hat Community Architecture & Leadership uri: http://communityleadershipteam.org http://TheOpenSourceWay.org gpg: AD0E0C41

1 0